Faculty Associate Handbook
Forward
Chapter 1: Mission of the Laboratory Schools
Chapter 2: University Organization and Governance
Chapter 3: Role of Faculty Associates
Chapter 4: Appointment and Employment Information
Chapter 5: Professional Growth & Evaluation of Faculty Associates
Chapter 6: Contractual Continued Service
Chapter 7: Grievance Process
Chapter 8: University Leaves
Chapter 9: Benefits
Chapter 10: University Services
Chapter 11: Recreation, Leisure, and Cultural Activities
Chapter 12: Emergency Information
Appendix A: Procedures for Making an Application for Research in the Laboratory Schools
Chapter 4: Appointment & Employment Information
I. Appointment Policies
Illinois State University conforms to Federal and State hiring regulations and follows the guidelines of the Board of Trustees Governing Document. The Control Procedures Manual contains complete details on hiring practices and procedures. A summary of University appointment policy guidelines follows:
A. Requirements for Appointment
An Illinois teaching certificate must be registered at the Regional Office of Education located at 905 North Main Street, Suite 1, in Normal.
A current resume and official transcripts are required for all appointments. In addition, at least three letters of recommendation and affirmative action papers are required for Laboratory School appointments.
B. Recruitment of New Faculty Associates
Faculty Associates and administrators employed in the Laboratory Schools support search committee efforts to recruit new Faculty Associates.
C. Policies for Recommending Appointment
Appointment Forms Recommendations for appointment will be forwarded by the Superintendent of the Laboratory Schools to the Dean of the College of Education on the Personnel Action Form (PAF). Additionally, the following documents must be provided to complete the initial appointment:
Vita Sheet (PERS 150)
Official transcripts
Affirmative Action papers
Address Information Form (PERS 903)
Employment Eligibility Verification (Form I-9)
Illinois State Police Security Background Check Form
Salary Recommendation Procedure Salary will be recommended by the principal and the Superintendent of the Laboratory Schools and be approved by the Dean of the College of Education.
Appointments in More Than One Department Applicants who have appointments in more than one department or area will be recommended by the major department after consulting with supervisors in the other departments or areas involved.
Appointment Decisions The Superintendent of the Laboratory Schools, the Dean of the College of Education, the Vice President and Provost, and the President have the final decision regarding appointment and salary of new Faculty Associates.
II. Employee Information
A. Employment Forms
The Office of Human Resources processes all forms for the Retirement System, for State and Federal taxes, and for insurance. New employees should contact the Office of Human Resources, Nelson Smith Building, to determine the appropriate procedures for completing forms. Human Resources provides orientation sessions for all new faculty regarding benefits at the beginning of the academic year.
B. Tuberculosis Test
Pursuant to 105 ILCS 5/24-5, this appointment is tentative pending results of a Tuberculosis (TB) test (tuberculin skin test). The TB test must be completed within 30 days of your begin date of employment and no more than 90 days prior to your begin date. If TB test results have not been received in Human Resources within 30 days of your begin date, your employment will be terminated. Please forward your TB test results to Human Resources, Campus Box 1300, Illinois State University, Normal, IL 61790-1300.
C. Criminal Background Check
State law requires that a criminal background check be conducted within one month of completed hiring paperwork. According to Public Act 093-0909, fingerprinting is required for all new certified and non-certified applicants for employment in a public school. Therefore, employment is contingent upon results.
D. Parking Decals
Parking decals are required for any vehicle that will be parked in a faculty-staff parking area. Decals are purchased for one academic year and may be obtained at Parking Services, 709 North Main Street. U-High faculty are required to obtain an additional parking decal from the main office at University High School.
E. Keys
Faculty Associates must complete authorization forms available in the main office of the building in order to obtain room keys and file keys.
F. Calendar
The Laboratory School calendar is developed each spring for the following school year. Several proposed calendars are generally submitted to faculty councils for their input; a final calendar is submitted by the Superintendent of the Laboratory Schools to the Dean of the College of Education for approval.
The Laboratory School calendar contains the number of days (180) required by the State of Illinois for attendance including four institute days plus five emergency days. One parent conference day is usually scheduled each semester. School is not in session during most legal school holidays.
G. Maintaining Insurance During the Summer
Personnel who are not employed by the University during the summer receive summer insurance coverage if their employment is continued into the next academic year. However, payroll deduction will not be in effect for employees who are not on the summer payroll. As a result, employees who are paying optional premiums for themselves or their dependents will be issued monthly statements for the optional summer premiums. Employees who are not employed by the University during the summer must make arrangements to pay the optional summer premiums. Contact the Office of Human Resources for details.
H. Resignation
Contractual Obligation
No teacher may terminate employment during the contractual period. Tenured faculty may not terminate employment for a period of 60 days just previous to the beginning of the school term except by agreement of the administration and the teacher. Any teacher terminating employment not in accordance with this section is guilty of unprofessional conduct and liable to suspension of certificate, as provided under the law relating to the certification of teachers, for a period not to exceed one year.Resignation Procedures Faculty Associates who plan to resign should (1) submit a letter of resignation to the superintendent, (2) report to the Office of Human Resources to discuss insurance conversion privileges and Retirement System refund or benefit options, (3) make final payroll arrangements with the Payroll Office, and (4) complete University checkout procedures (see II, I in this chapter).
I. Retirement
Faculty Associates who plan to retire should (1) submit a letter of intent to the superintendent, (2) report to the Benefits Section of the Office of Human Resources to discuss insurance conversion privileges and retirement benefits, (3) make final payroll arrangements with the Payroll Office, and (4) complete University checkout procedures (see II, I in this chapter).
III. Checkout Procedures
Employees leaving the University must (1) return keys, books, media equipment, and other University-owned materials; (2) pay all departmental and University bills; (3) return the final benefit usage card; (4) clean office space; and (5) meet with the building principal.
IV. Civil Rights
Illinois State University is committed to nondiscrimination and equal opportunity in programs, activities, and employment for students and employees regardless of race, color, religion, sex, national origin, sexual orientation, ancestry, age, marital status, physical or mental disability, unfavorable discharge from military, or status as a disabled veteran or veteran of the Vietnam Era, or other factors prohibited by law.
A. Racial, Ethnicity, National Origin, Religious or Sexual Orientation Harassment
It is the policy of Illinois State University to provide an educational and work environment for its students, faculty and staff free of any racial, ethnicity, national origin, disability, religious or sexual orientation harassment and to review and resolve any such complaints by any member of the University community. Each employee has a responsibility to maintain the workplace free of racial, ethnicity, national origin, disability, religious or sexual orientation harassment. Circumstances, facts, and conduct that violate this policy prohibiting harassment and discrimination based upon race, ethnicity, national origin, disability or religion, hereinafter referred to as racial, ethnicity, national origin, disability, religious or sexual orientation harassment, contradicts the University's educational philosophy and standard.
B. Sexual Harassment
It is the policy of Illinois State University to provide a workplace free of any sexual harassment and to resolve complaints of sexual harassment by any member of the University community, including faculty, staff, and students. Each employee has a responsibility to maintain the workplace free of sexual harassment. The responsibility of supervisors includes discussing this policy with all supervisees, including the warning that false accusations will result in disciplinary action up to and including possible termination. Sexual harassment is a form of sex discrimination and will not be tolerated by the University.
Additional information and grievance procedures are available in the Civil Rights section of the University Policies and Procedures Manual.
IV. External Employment
A. Definition of External Employment
External employment is defined as "any arrangement with an agent or agency outside the University which has agreed to provide explicit remuneration for services offered or involves the pursuit of income-producing private practice or business activity."
B. Publications
Publication contracts and agreements and paid consultations with government agencies are not considered external employment.
C. Limitations
The primary employment obligation of the Faculty Associate is to the University. External employment should not encroach upon University duties and responsibilities.
D. Procedure
Faculty Associates who engage in external employment must complete the Request for Approval of Secondary/Outside Employment form and return it to the Superintendent for approval prior to the start of the project.
V. Extra Duties
Extra duty assignments, such as coaching, publications, class sponsorship, clubs, independent study supervision, academic advisement, and lounge supervision are available. A compensation schedule is available from the activities director.
VI. Other Duties and Responsibilities
A. Involvement in Political Activities
Promoting Politics Faculty Associates are expected to refrain from promoting partisan politics on the job.
Declaring a Candidacy for Political Office Faculty Associates who become candidates for political office must notify the President of the University in writing of their candidacy.
B. Medical/Behavior Problems
Employees who need help with medical or personal problems should contact the Director of the Employee Assistance Program in the Office of Human Resources for additional information.
C. Fund-Raising
Faculty Associates should consult building guidelines before engaging in fund-raising activities.